Ozark Avalon Board Meeting
2011 June 19
Ozark Avalon Board Meeting
June 19, 2011
Meeting called to order at 12:29 pm by Tom Chapin, President.
Board members in attendance: Pet, Tom, Orpon & Sorsha, Rachel online and
Catherine by phone. Absent Board members were John and Brandon.
Other persons present: Joe McLees, Danny McLees, & Shane Brewer.
New Board member elected
Orpon moved to nominate Johanna to fill the vacancy left by Bob's resignation
June 1, 2011. Johanna has previously agreed to accept the nomination if
elected, but could not be present today due to family obligations.
The motion was seconded by Pet
Motion was passed by the unanimous aye of all present.
Ozark Spirit Village
Orpon presented his research on several questions raised in regard to
Ozark Village Agreements. A list of recent questions asked is attached.
Orpon addressed each of those questions with those present.
The present number of licenses allowable is 13. This number can be increased
by a Board vote. Anyone can own two licenses, but there is to be no combining
of 2 licenses to create one footprint twice the size allowable by one license.
The square footage (also known as the 'footprint' to be used for a cabin,
platform or trailer was discussed. It has been suggested that 400 square feet
may be too small. After much research 400 square feet is deemed to be sufficient
at this time. No opposition was raised by anyone, no motions were proposed.
The Board can be approached by anyone with any special request for electricity
and/or water. Those requests will be considered by the Board of Trustees and
decisions made will be in the best interest of Ozark Avalon.
Orpon reinforced the need for everyone to read and understand the license
before they sign it, and if anyone is unsure of any part of the license, it
is suggested that they have an objective legal person to review it for them.
Lou has asked Orpon to present the following information to the Board of
Directors on his behalf. When he purchased his license, Rose as administrator,
told him that until he occupied that specific space he would not be required to
pay any fees other that the cost of the license. Orpon spoke to Rose and she
agreed that this is exactly what he was told. Orpon’s personal feeling is that
this verbal agreement should be binding, because Rose was the person in charge at
that time. Tom stated that when the license is signed, he is legally bound by it.
He is uncomfortable in that he was not informed of specific individual agreements
between the Administrator at that time and the Licensee.
Discussion continued regarding Ozark Avalon’s legal responsibility and Lou's
concerns. It was decided that the current contract signed by Lou is null and void.
Lou will be offered the opportunity to re-negotiate and sign a new agreement, or to
terminate the current agreement and be reimbursed for the fees he has already paid
towards the license agreement. Orpon will report this information back to Lou who
will make his decision as he sees fit.
Other issues related to Ozark Village:
All locations chosen by village licensees, who have paid in full, need to be identified
and physically marked.
In the past, fees outlined in the License Agreement were waived until the Licensee
was actually using the footprint exclusively on a regular basis. At this time, it
has become necessary to enforce those fees outlined in the License Agreement. Each
Licensee who has paid in full will be advised of the enforcement of the License in
its entirety. A Certified, Receipt Requested letter will be sent by Unites States
Postal Service to those persons who have already paid in full. Each Licensee will
be allowed 60 days to respond with their chosen site for their licensed footprint.
If they fail to respond within 60 days of the receipt of said letter, their "chosen"
site will be forfeited and become available for someone else to choose. All chosen
sites will be marked for easy identification. In addition, other available license
sites will be identified and marked as available upon payment in full of a License
Agreement.
The Board members decided the total number of licenses should be increased from 13
to 20, with some of those lots being licensed only for primitive camping privileges,
as outlined in the License Agreement.
Motion to instate the enforcement of license agreement fees was proposed by Pet.
Motion seconded by Orpon.
Motion passed by unanimous vote.
Motion to increase the number of lots from 13 to 20 was made by Orpon.
Motion seconded by Pet.
Motion passed by unanimous vote.
Rumor Control
There have been rumors that the Board is composed of members who no longer reside in
the State of Missouri. The Ozark Avalon Church by-laws state very clearly that
electronic means may be used as needed to hold board meetings with members in any
state. We have had members residing in other states since the Church was established.
The only Board member residing outside the state of Missouri at this time responded
in writing that she is still very much interested in OA and remaining on the Board
and that she plans to return to the State of Missouri in the next couple of years
for residency.
Other Business
Grant asked Pet mention to the Board that he would like to "sell" his refrigerator,
which is currently located in the brown trailer to Ozark Avalon in exchange for $50
credit towards his outstanding electric bill. This was agreed to as "fair" by the
Board members present. Pet will relay this information to Grant.
There being no further business a Motion was proposed by Orpon that the meeting be
adjourned. Motion seconded by Pet. Motion passed by unanimous vote. The meeting
was adjourned at 2:15 pm.
Respectfully submitted,
Kristy Rupkey (aka Sorsha)
Secretary/Treasurer Ozark Avalon